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Bug 570964

Summary: Update to meeting minutes page to support both EF-US and EF-AISBL
Product: Community Reporter: Christopher Guindon <chris.guindon>
Component: WebsiteAssignee: Yi Liu <yi.liu>
Status: RESOLVED FIXED QA Contact:
Severity: normal    
Priority: P3 CC: mehrnaz.kokabi, mike.milinkovich, Paul.White, shanda.giacomoni, wayne.beaton
Version: unspecified   
Target Milestone: ---   
Hardware: PC   
OS: Linux   
URL: https://www.eclipse.org/org/foundation/minutes.php
See Also: https://git.eclipse.org/r/c/www.eclipse.org/org/+/175993
https://git.eclipse.org/c/www.eclipse.org/org.git/commit/?id=6925c449a52a552352fcd3933c342168d6d408fd
Whiteboard:
Attachments:
Description Flags
Banner Image for Board of Director Meeting page none

Description Christopher Guindon CLA 2021-02-05 08:47:13 EST
Let's keep the same format with a list of headings at the top, but my recommendation is we have the following list, in this order. 

- Eclipse Foundation AISBL Board of Directors Meetings (New)
- Eclipse Foundation, Inc. Board of Directors Meetings (Current list)
- Eclipse Foundation General Assembly Meetings (New)
- Eclipse Foundation, Inc. Members Meetings (We do have the materials from the past 3 members meetings, so posting those would be useful)

@Paul, can you attach the Members Meetings to this bug, please?

We should keep the link to archived Board meetings. 

Given the 10 year gap in Members meetings, I’m not sure about keeping that archive at the moment.  Please discuss.

Link for the council meetings:
https://wiki.eclipse.org/Architecture_Council/Meetings
https://wiki.eclipse.org/Planning_Council#Meetings

Finally, We are thinking we should add the following at the bottom:

“NOTE: Each Eclipse Foundation Working Group’s Steering Committee posts its meeting minutes on its respective working group mailing list, each of which is archived.  These mailing lists can be found on our mailing lists page ”
Comment 1 Eclipse Genie CLA 2021-02-08 10:56:33 EST
New Gerrit change created: https://git.eclipse.org/r/c/www.eclipse.org/org/+/175993
Comment 2 Yi Liu CLA 2021-02-08 11:00:52 EST
Hi All,
After discussion with Chris, I made the preview on staging: 
https://staging.eclipse.org/org/foundation/minutes.php

User: testuser
Pass: plaintext


Chris did mention to me that we might need help from Mehrnaz to improve the layout of this page.

@mehrnaz do you have any design recommendations for this page?


Thanks!
Comment 3 Mehrnaz Kokabi CLA 2021-02-08 12:51:31 EST
Created attachment 285485 [details]
Banner Image for Board of Director Meeting page
Comment 4 Shanda Giacomoni CLA 2021-02-08 12:57:04 EST
I'm currently working on recommendations to change the side nav, which I think will help with this page, but that will be a separate issue that shouldn't hold up these changes.

I'm unsure about adding a header image to this page, as no other pages at this level have a header image. Were there usability issues you were looking for us to address on this page or did you just want it prettier?
Comment 5 Christopher Guindon CLA 2021-02-08 13:17:44 EST
(In reply to Shanda Giacomoni from comment #4)

> I'm unsure about adding a header image to this page, as no other pages at
> this level have a header image. Were there usability issues you were looking
> for us to address on this page or did you just want it prettier?

Usability.

The formatting of the page is a bit basic in my opinion. We are simply using headings, text, and bullet lists. The content is a bit condensed which makes it hard to read and find what you are looking for.

I was wondering if your team had recommendations in order to improve the page.
Comment 6 Paul White CLA 2021-02-08 14:44:32 EST
FWIW, this is a low traffic page so I'd be fine sticking with the bulleted lists, at least for now. 

We can always revisit at another time, but providing the information as listed in this linear fashion is sufficient.  

Related to the updates in this bug, I realized that we need to update the minutes archive page [1]. Specifically, please update the following text on the minutes archive page - change: "Board of Directors Meetings" to "Eclipse Foundation, Inc. Board of Directors Meetings" in the first bulleted item, and associated list heading. 


https://staging.eclipse.org/org/foundation/minutes_archive.php#board
Comment 7 Christopher Guindon CLA 2021-02-08 15:01:40 EST
(In reply to Paul White from comment #6)
> FWIW, this is a low traffic page so I'd be fine sticking with the bulleted
> lists, at least for now. 
> 
> We can always revisit at another time, but providing the information as
> listed in this linear fashion is sufficient.  

+1 I try to involve Marketing as they are responsible for the look and feel of our webpages. They sometimes have some feedback that can be helpful to us!

I am fine with keeping the page as-is for now and revisit later.
Comment 8 Shanda Giacomoni CLA 2021-02-08 15:02:34 EST
A couple of quick changes that might help:

- Move any minutes from 2019 or earlier to the archive (unless there is a specific timeline for archiving)
- Some content suggestions: https://docs.google.com/document/d/1oZooIz_eP7R2N_Pyz48mruV6bdCadFUvztvauBnIEE8/edit?usp=sharing
Comment 9 Yi Liu CLA 2021-02-09 09:00:52 EST
Hi All, 
Here is the preview according to the google doc, please check: 
https://staging.eclipse.org/org/foundation/minutes.php
user: testuser
pass: plaintext

The minutes before 2020 are moved to archives, please check: https://staging.eclipse.org/org/foundation/minutes_archive.php


thanks!
Comment 10 Mike Milinkovich CLA 2021-02-09 09:55:43 EST
I think the heading "Eclipse Foundation General Assembly Meetings" should be "Eclipse Foundation AISBL General Assembly Meetings". Make it easier for the reader to distinguish between the two.
Comment 11 Paul White CLA 2021-02-09 15:30:09 EST
(In reply to Shanda Giacomoni from comment #8)
> A couple of quick changes that might help:
> 
> - Move any minutes from 2019 or earlier to the archive (unless there is a
> specific timeline for archiving)

We generally try to keep approximately 18 months worth +/- of meetings on the page.  In this case, let's archive everything prior to October 2019, keeping October 2019 as the last entry on the main page.
Comment 12 Yi Liu CLA 2021-02-10 09:53:36 EST
Hi All, 
Here is the preview after archiving everything prior to October 2019, keeping October 2019 as the last entry on the main page, please check: 
https://staging.eclipse.org/org/foundation/minutes.php
user: testuser
pass: plaintext

Thanks!
Comment 13 Paul White CLA 2021-02-10 12:29:19 EST
Looks good. +1
Comment 15 Christopher Guindon CLA 2021-02-19 08:33:08 EST
(In reply to Paul White from comment #13)
> Looks good. +1

Committed!

Thanks All! THh website should show the new layout in about 10 minutes!